Paid Time Off to Vote

Did you know, over 12.3 million people in the United States are employed by nonprofits? As nonprofits we focus much of our efforts to ensuring our communities are #VoteReady, but what about our staff? Nonprofit Staff Vote is a joint initiative that aims to encourage nonprofit employers to offer employees paid time off to vote on or before Election Day, and/or serve as poll workers. While most states require employers to offer some time off to vote, less than half require paid time off to vote, and a few do not require employers to give time off to vote at all.

By coordinating a sector-wide campaign, Nonprofit Staff Vote is ensuring nonprofits are leaders that set an example for all industries. Additionally, we believe civically-engaged nonprofits whose staff and communities vote are better positioned to advance their missions and strengthen the communities they serve. The following templates help you share your time off to vote policy and encourage staff to engage in the election.

RSVP NOW for our October 15 “Nonprofit Staff Vote” webinar!

We not only encourage you to read and copy the information from the templates, we are asking you to do it! You can give us credit by tagging us in social media posts on Twitter, Facebook, or Instagram.


Templates
A. Email or Letter

Dear [Name of Recipient],

We are proud to announce that our organization offers [insert paid or unpaid] time off to vote on or before Election Day!

Read our full time off to vote policy here: [insert policy language]. 

Don’t forget to prepare before you vote! Here are some ways you can make sure you are ready to cast a ballot for the election on November 3. 

Look up your polling location

Know what’s on your ballot

Know what identification you need to vote

Bring your mask and hand sanitizer to the polls! 

Sincerely, 

[Organization Signature]

B. Text Message

Hi, I’m [name] with [insert organization] Are you ready to vote? Get ready by looking up your polling location, know what’s on your ballot, and know what ID you need to vote.

C. Facebook Post
Post 1: Offering paid time off to vote for employees gives them the opportunity to vote on or before Election Day without having to choose between voting and their paycheck. That’s why we’re proud to offer it for all our staff. Ask your employer if they offer paid time off to vote and make sure you’re ready to vote by November 3. #NonprofitStaffVote #VoteReady

Post 2: Don’t forget to prepare before you vote! Here are some ways you can make sure you are ready to cast a ballot for the election on November 3. Look up your polling location: https://www.nass.org/can-I-vote Know what’s on your ballot: https://www.vote411.org/ Know what identification you need to vote: https://www.voteriders.org/staterules/ Bring your mask and hand sanitizer to the polls! 

[Click here for social media graphics]

D. Twitter Post
Post 1: Offering paid time off to vote for employees gives them the opportunity to vote on or before Election Day without having to choose between voting and their paycheck. That’s why we’re proud to offer it for all our staff! #NonprofitStaffVote #VoteReady

Post 2: Don’t forget to prepare before you vote! Look up your polling location: https://www.nass.org/can-I-vote Know what’s on your ballot: https://www.vote411.org/ Know what identification you need to vote: https://www.voteriders.org/staterules/ Bring your mask and hand sanitizer to the polls!

[Click here for social media graphics]

E. Webinar Chat

While you’re waiting for the conversation to start, make sure you’re ready to vote on or before the November 3 election! Check out canivote.org for more information.


Tips

Learn more about the Nonprofit Staff Vote campaign and how you can be involved. 

Resources

Still crafting your time off to vote policy? See some examples of time off to vote policies

Hang posters in your community or at an upcoming event! AIGA and Nonprofit VOTE partnered to bring cool designs to your voter engagement efforts.