As a CEO or Executive Director, it is important to engage your staff and volunteers. But with busy schedules, it can be difficult to get an email together or know where to begin so we have put together a sample voter registration email for you to get started. In the sample, we have provided some base language you can use as well as a few options depending on how you run your voter engagement at your organization. Feel free to modify the email to fit your organizational messaging and needs, but remember to keep it nonpartisan! Click the link above for a PDF version of the email or copy the email directly below. You can also download a word document version of the email below.
Subject Line
Register to Vote for the Upcoming Election
Email Draft
We at [Organization Name] are asking all our staff and volunteers who are eligible to register to vote. If you’re already registered, now is the time to make sure your voter registration is up-to-date at your current address. Our goal is to have 100% of eligible staff registered by the week of National Voter Registration Day [Insert Date]. Will you help us reach that goal?
When we ask elected officials to support our mission and funding for the services we provide and funding for services like ours, having our staff, board, and volunteers registered to vote makes our voice that much stronger. [Insert org. specific or election-specific information].
Option 1: Direct
[Employee Name] will be coming around the office with registration forms asking you if you need to register or update your registration [Insert timeframe]. They can help you fill it out and return it.
Option 2: Indirect
You can learn more about registering and voting using official sources like vote.gov, or a nonpartisan tool like Rock the Vote. We appreciate you service to [Organization Name]. Thank you for being a registered voter!
Sincerely,
[Insert Sender]
